INVITATION
CANNON BEACH
REQUEST FOR PROPOSALS (RFP)
TO PROVIDE UNMANNED AERIAL SYSTEM (UAS) SERVICES FOR MAPPING
OF OCEAN SHORELINE STRUCTURES ALONG THE CITY'S COASTAL SHORELINE
Proposals Due by 2:00 p.m., April 22, 2022
The City of Cannon Beach (The City) is located on the North Coast of Oregon near the point where Oregon Highway 26 intersects with Highway 101, approximately 25 miles south of Astoria. Cannon Beach is known for its beautiful ocean vistas and beaches.
The City of Cannon Beach has just over three and half miles of coastal shoreline, with a vary degree of shoreline structural and non-structural protection. The City of Cannon Beach has over 200 residential structures along the coast and a number of commercial structures, with many homes and businesses utilizing some form of shoreline structure stabilization to protect against changing tides and growing storm surge. The City has recently updated its Foredune Management Plan and utilizes the developmental and conditional use permitting process towards managing shoreline stabilization projects. The City seeks to track the progress of these shoreline stabilization projects and yearly changes to the shoreline through UAS Services.
Scope of Services:
This scope of work is for Unmanned Aerial System (UAS) services, to video and photograph the ocean shoreline structures which span the coastline of the City of Cannon Beach, OR. The service contract will include UAS pilot staff time and mileage, and will extend for a three-year period, with a one-time, single consideration, at the sole discretion of the City, to extend services by written notice, for up to two more years (five years total), before the expiration of the contract.
The UAS Pilot will fly the coastal shoreline of Cannon Beach to capture baseline data (photos & videos) of shoreline protection structures. The baseline flight will occur between June 1st to June 15th and project completion, with all edited data, transferred to the City of Cannon Beach by July 1st. UAS flight over crowds is not permitted unless a waiver is granted by the Federal Aviation Administration. Therefore, a flight pattern will be established the day of the flight, after an assessment of crowd traffic is determined. The UAS will take off and land in isolated areas and will not fly over people.
All footage (photos and videos) taken will be stored on a thumb drive and delivered to the City of Cannon Beach before June 30th. The footage will also be backed up on a cloud-based server, until the City verifies in writing that all footage has been transferred to local, City servers. The contractor would reserve the rights and receive credit on all photos or videos the City of Cannon Beach uses for promotional purposes or otherwise.
Subsequent years of service and the flight scheduling, including timeline for deliverables will be set with the City and contractor, to meet seasonal and scheduling requirements.
Flights will not occur if it is raining, if winds exceed 25 mph, or if visibility is less than 3 statute miles. Altitude will be limited to 400 feet above ground level and the UAS must be within line of sight. A 300-foot buffer will be kept around Haystack Rock.
Submission Requirements:
Submittals must be received by the City no later than 2:00 p.m. prevailing time on April 22, 2022, by mail or hand delivery to the address below. Any submittal received after this time will be returned unopened. Submittals forwarded by email or facsimile will not be accepted. It is the Proposer’s responsibility to ensure that Proposals are received prior to the stated submission deadline.
To be responsive, submittals must provide all requested information, and must be in conformance with the instructions set forth herein. Submittals must be signed and acknowledged by the respondent.
Submittals will be evaluated by staff. The City reserves the right to reject any or all submittals.
Respondents must submit one (1) signed original. Completed submittals shall be addressed to:
City of Cannon Beach
Attn: Jeff Adams
Community Development Director
163 E Gower
PO Box 368
Cannon Beach, OR 97110